What does this shortcut page cover for OneNote?

The page collects 247 keyboard shortcuts for OneNote across 14 sections, covering both macOS and Windows.

Which sections are worth learning first?

Frequently used shortcuts is the best starting point. From there, Format notes and Work with pages handle the tasks most people do every day.

Are OneNote shortcuts different on Mac and Windows?

Yes, and noticeably so. The modifier keys differ between platforms, and some shortcuts exist only on one OS. The page separates them so you can focus on what applies to you.

With 247 shortcuts listed, do I need to learn them all?

You do not. A handful from Frequently used shortcuts will cover the majority of your daily work. Treat the other sections as a reference you dip into when a specific task comes up.

OneNote Hotkeys and Keyboard Shortcuts

Format notes

Action	Hotkey
Apply aHeading 4style to the current note.	`Ctrl`+`Alt`+`4`
Increase the paragraph indent.	`Alt`+`Shift`+`Right arrow key`+ `the Tab key when at the beginning of a line`
Show or hide the rule lines on the current page.	`Ctrl`+`Shift`+`R`
Decrease the paragraph indent.	`Alt`+`Shift`+`Left arrow key`+ `Shift`+`Tab when at the beginning of a line`
Paste the formatting to the selected text (Format Painter).	`Ctrl`+`Shift`+`V`
Apply or remove underline formatting.	`Ctrl`+`U`
Highlight the selected text.	`Ctrl`+`Alt`+`H`
Align the paragraph to the left.	`Ctrl`+`L`
Copy the formatting of the selected text (Format Painter).	`Ctrl`+`Shift`+`C`
Apply or remove bulleted list formatting.	`Ctrl`+`Period (.)`
Apply aHeading 5style to the current note.	`Ctrl`+`Alt`+`5`
Apply or remove numbered list formatting.	`Ctrl`+`F`+`Ward slash (/)`
Apply or remove subscript formatting.	`Ctrl`+`Equal sign ( = )`
Apply or remove superscript formatting.	`Ctrl`+`Shift`+`Equal sign ( = )`
Apply or remove bold formatting.	`Ctrl`+`B`
Open a hyperlink.	`Enter when on the hyperlink text`
Clear all formatting applied to the selected text. (Apply theNormalstyle.)	`Ctrl`+`Shift`+`N`
Insert a hyperlink.	`Ctrl`+`K`
Apply aHeading 2style to the current note.	`Ctrl`+`Alt`+`2`
Apply aHeading 3style to the current note.	`Ctrl`+`Alt`+`3`
Decrease the font size of the selected text.	`Ctrl`+`Shift`+`Left angle bracket (<)`
Apply or remove italics formatting.	`Ctrl`+`I`
Apply aHeading 1style to the current note.	`Ctrl`+`Alt`+`1`
Apply or remove strikethrough formatting.	`Ctrl`+`Hyphen (-)`
Apply aHeading 6style to the current note.	`Ctrl`+`Alt`+`6`
Increase the font size of the selected text.	`Ctrl`+`Shift`+`Right angle bracket (>)`
Align the paragraph to the right.	`Ctrl`+`R`

Frequently used shortcuts

Action	Hotkey
Dock the OneNote window.	`Ctrl`+`Alt`+`D`
Redo the previous action, if possible.	`Ctrl`+`Y`
Select all items on the current page.	`Ctrl`+`ATo expand the selection`+`Press Ctrl`+`A again.`
Open the thesaurus for the currently selected word.	`Shift`+`F7`
Delete one word to the right.	`Ctrl`+`Delete`
Move one word to the right.	`Ctrl`+`Right arrow key`
Paste the contents of the clipboard.	`Ctrl`+`V`
Undo the previous action.	`Ctrl`+`Z`
Check spelling.	`F7`
Skip the current audio recording backward by 10 seconds.	`Ctrl`+`Alt`+`Y`
Create aQuick Note.	`Ctrl`+`Shift`+`M`+ `Alt`+`Windows logo key`+`N`
Display the context menu for the currently focused object.	`Shift`+`F10`+ `Windows Menu key`
Insert a line break without starting a new paragraph.	`Shift`+`Enter`
Skip the current audio recording forward by 10 seconds.	`Ctrl`+`Alt`+`U`
Delete one character to the left.	`Backspace`
Move to the beginning of the line.	`Home`
Delete one word to the left.	`Ctrl`+`Backspace`
Stop audio recording playback.	`Ctrl`+`Alt`+`S`
Move to the end of the line.	`End`
Cut the selected text or item.	`Ctrl`+`X`
Play the selected audio recording.	`Ctrl`+`Alt`+`P`
Move one word to the left.	`Ctrl`+`Left arrow key`
Perform the action suggested on theInformation Barwhen it appears at the top of a page.	`Ctrl`+`Shift`+`W`
Open a new OneNote window.	`Ctrl`+`M`
Copy the selected text or item to the clipboard.	`Ctrl`+`C`
Delete one character to the right.	`Delete`

Insert items on a page

Action	Hotkey
Insert the current date.	`Alt`+`Shift`+`D`
Insert a document or file on the current page.	`Alt`+`N`+`F`
Start a math equation or convert selected text to a math equation.	`Alt`+`Equal sign ( = )`
Show or hide document printouts on the current page when the high contrast mode on Windows 10 or one of the contrast themes on Windows 11 is activated.	`Alt`+`Shift`+`P`
Insert a document or file as a printout on the current page.	`Alt`+`N`+`O`
Insert a screen clipping.Note:The OneNote icon must be active in the Windows taskbar notification area.	`Windows logo key`+`Shift`+`S`+`And then Ctrl`+`V`
Insert the current date and time.	`Alt`+`Shift`+`F`
Insert a picture from a file.	`Alt`+`N`+`P`
Insert a sticker.	`Alt`+`N`+`S`
Insert a line break.	`Shift`+`Enter`
Insert the current time.	`Alt`+`Shift`+`T`

Protect notes

Action	Hotkey
Lock all password-protected sections.	`Ctrl`+`Alt`+`L`

Search through notes

Action	Hotkey
While searching all notebooks, go to the selected result and dismiss the search.	`Enter`
While searching the current page, move to the next result.	`EnterF3`
Move to theSearchbox to search all notebooks.	`Ctrl`+`E`
Dismiss the search and return to the page.	`Esc`
Search the current page.	`Ctrl`+`F`
Change the search scope.	`Ctrl`+`E`+`Tab key`+`Spacebar`
Open theSearch Resultspane.	`Alt`+`O after searching`
While searching the current page, move to the previous result.	`Shift`+`F3`
While searching all notebooks, preview the next result.	`Down arrow key`

Select text and objects

Action	Hotkey
Decrease the paragraph indent.	`Alt`+`Shift`+`Right arrow key`
Cancel selecting the outline or page.	`Esc`
Go back to the last page visited.	`Alt`+`Left arrow key`
Move to the beginning of the line.	`Home`
Go forward to the next page visited.	`Alt`+`Right arrow key`
Select to the end of the line from the current cursor location.	`Shift`+`End`
Delete the selected note or object.	`Delete`
Select the current paragraph and its subordinate paragraphs.	`Ctrl`+`Shift`+`Hyphen (-)`
Select all items on the current page.	`Ctrl`+`ATo expand the selection`+`Press Ctrl`+`A again.`
Increase the paragraph indent.	`Alt`+`Shift`+`Left arrow key`
Jump to the title of the page and select it.	`Ctrl`+`Shift`+`T`
Move the selected paragraphs upward.	`Alt`+`Shift`+`Up arrow key`
Move the selected paragraphs downward.	`Alt`+`Shift`+`Down arrow key`
Move to the end of the line.	`End`
Select the whole line.	`Shift`+`Down arrow key when the curs`+ `is at the beginning of the line`

Action	Hotkey
Create aThis WeekOutlook task from the selected note.	`Ctrl`+`Shift`+`3`
Delete the selected Outlook task.	`Ctrl`+`Shift`+`0`
Mark the selected Outlook task as complete.	`Ctrl`+`Shift`+`9`
Create aTomorrowOutlook task from the selected note.	`Ctrl`+`Shift`+`2`
Create aNo DateOutlook task from the selected note.	`Ctrl`+`Shift`+`5`
Create aTodayOutlook task from the selected note.	`Ctrl`+`Shift`+`1`
Open the selected Outlook task.	`Ctrl`+`Shift`+`K`
Create aNext WeekOutlook task from the selected note.	`Ctrl`+`Shift`+`4`
Synchronize changes in all shared notebooks.	`F9`
Mark the current page asUnread.	`Ctrl`+`Q`
Synchronize changes in the current shared notebook.	`Shift`+`F9`
Send the selected pages in an email message.	`Ctrl`+`Shift`+`E`

Specify language settings

Action	Hotkey
Set writing direction left to right.	`Ctrl`+`Left Shift key`
Decrease indent by one level in right-to-left text.	`Shift`+`Tab`
Set writing direction right to left.	`Ctrl`+`Right Shift key`
Increase indent by one level in right-to-left text.	`Tab key`

Tag notes

Action	Hotkey
Remove all selected note tags.	`Ctrl`+`0`
Apply or clear theContacttag.	`Ctrl`+`7`
Apply or clear theAddresstag.	`Ctrl`+`8`
Apply or clear theQuestiontag.	`Ctrl`+`3`
Apply or clear theImportanttag.	`Ctrl`+`2`
Apply or clear theHighlighttag.	`Ctrl`+`6`
Apply or clear thePhone numbertag.	`Ctrl`+`9`
Apply, select, or clear theTo Dotag.	`Ctrl`+`1`
Apply or clear theRemember for latertag.	`Ctrl`+`4`
Apply or clear theDefinitiontag.	`Ctrl`+`5`

Use outlines

Action	Hotkey
Expand the selected heading.	`Alt`+`Shift`+`Equal sign ( = )`
Expand an outline toLevel 7.	`Alt`+`Shift`+`7`
Expand an outline toLevel 2.	`Alt`+`Shift`+`2`
Expand an outline toLevel 4.	`Alt`+`Shift`+`4`
Increase the indent by one level.	`Tab key`
Expand an outline toLevel 9.	`Alt`+`Shift`+`9`
Expand all levels of an outline.	`Alt`+`Shift`+`0`
Expand an outline toLevel 3.	`Alt`+`Shift`+`3`
Expand an outline toLevel 5.	`Alt`+`Shift`+`5`
Collapse the selected heading.	`Alt`+`Shift`+`Hyphen (-)`
Expand a selected, collapsed outline.	`Alt`+`Shift`+`Plus sign (`+`)`
Collapse the selected outline toLevel 1.	`Alt`+`Shift`+`1`
Collapse a selected, expanded outline.	`Alt`+`Shift`+`Minus sign (-)`
Expand an outline toLevel 6.	`Alt`+`Shift`+`6`
Decrease the indent by one level.	`Shift`+`Tab`
Expand an outline toLevel 8.	`Alt`+`Shift`+`8`

Work with notebooks and sections

Action	Hotkey
Go to the first page in the currently visible set of page tabs.	`Alt`+`Page up`
Go to the previous page in the section.	`Ctrl`+`Page up`
Move or copy the current page.	`Ctrl`+`Alt`+`M`
Put focus on the current section tab.	`Ctrl`+`Shift`+`G`
Select the current page tab.	`Ctrl`+`Shift`+`A`
Go to the first page in the section.	`Alt`+`Home`
Go to the last page of the currently visible set of page tabs.	`Alt`+`Page down`
Go to the last page in the section.	`Alt`+`End`
Put focus on the current page tab.	`Ctrl`+`Alt`+`G`
Open OneNote.	`Windows logo key`+`Shift`+`N`
Go to the previous section.	`Ctrl`+`Shift`+`Tab`
Create a new section.	`Ctrl`+`T`
Move the current section.	`(H`+`Izontal Tab) Ctrl`+`Shift`+`G`+`And left/right arrow then Shift`+`F10(Vertical Tab) Ctrl`+`Shift`+`G`+`Then up/down arrow then Shift`+`F10`
Open a section.	`Ctrl`+`Alt`+`Shift`+`O`
Open a notebook.	`Ctrl`+`O`
Go to the next page in the section.	`Ctrl`+`Page down`
Switch to a different notebook on the Navigation bar.	`Ctrl`+`G`+`Use the down`+`up arrow key to navigate the sections`+ `use the Tab key to pick a different notebook`+`Then press enter`
Go to the next section.	`Ctrl`+`Tab`

Work with pages

Action	Hotkey
Create a new subpage below the current page.	`Ctrl`+`Shift`+`Alt`+`N`
Add a new page at the end of the selected section.	`Ctrl`+`N`
Go to the beginning of the line.	`Home`
Zoom in.	`Alt`+`Ctrl`+`Plus sign (`+`) on the numeric keypad` + `Alt`+`Ctrl`+`Shift`+`Plus sign (`+`)`
Synchronize the notebook.Note:While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to manually save notes.	`Ctrl`+`S`
Scroll to the top of the current page.	`Ctrl`+`Home`
Go to the last page in the currently visible set of pages in the page navigation pane.	`Alt`+`Page down`
Go to the previous page visited.	`Alt`+`Left arrow key`
Scroll up in the current page.	`Page up`
Move the cursor left on the current page, or expand the page to the left.	`Ctrl`+`Alt`+`Left arrow key`
Print the current page.	`Ctrl`+`P`
Select all items.	`Ctrl`+`ATo expand the selection`+`Press Ctrl`+`A again.`
Go to the end of the line.	`End`
Move the cursor up on the current page, or expand the page up.	`Ctrl`+`Alt`+`Up arrow key`
Enable or disable the full-page view.	`F11`
Scroll down in the current page.	`Page down`
Move the selected page up in the page navigation pane.	`Alt`+`Shift`+`Up arrow key`
Go to the next paragraph.	`Ctrl`+`Down arrow key`
Open a new OneNote window.	`Ctrl`+`M`
Go to the previous paragraph.	`Ctrl`+`Up arrow key`
Go to the next note container.	`Alt`+`Down arrow key`
Increase indent level of the current page in the page navigation pane.	`Ctrl`+`Alt`+`Right bracket (])`
Move the selected page down in the page navigation pane.	`Alt`+`Shift`+`Down arrow key`
Decrease the width of the page navigation pane.	`Ctrl`+`Shift`+`Right bracket (])`
Go to the first page in the currently visible set of pages in the page navigation pane.	`Alt`+`Page up`
Move the cursor down on the current page, or expand the page down.	`Ctrl`+`Alt`+`Down arrow key`
Decrease indent level of the current page in the page navigation pane.	`Ctrl`+`Alt`+`Left bracket ([)`
Select the current page.	`Ctrl`+`Shift`+`AIf the selected page is part of a group`+`Press Ctrl`+`A to select all of the pages in the group.`
Go to the next page visited, if possible.	`Alt`+`Right arrow key`
Zoom out.	`Alt`+`Ctrl`+`Minus sign (-) on the numeric keypad` + `Alt`+`Ctrl`+`Shift`+`Hyphen (-)`
Move the cursor right on the current page, or expand the page to the right.	`Ctrl`+`Alt`+`Right arrow key`
Create aQuick Note.	`Ctrl`+`Shift`+`M`
Move to the page title.	`Ctrl`+`Shift`+`T`
Increase the width of the page navigation pane.	`Ctrl`+`Shift`+`Left bracket ([)`
Expand or collapse a page group in the page navigation pane.	`Ctrl`+`Shift`+`Asterisk (*)`
Scroll to the bottom of the current page.	`Ctrl`+`End`

Work with tables

Action	Hotkey
Create another column in a table with a single row.	`Tab key`
Create another paragraph in the same cell in a table.	`Alt`+`Enter`
Create a new cell or row.	`Tab key when in the last cell of the table`
Create a column to the right of the current column in a table.	`Ctrl`+`Alt`+`R`
Create a table.	`Tab key after typing a new line of text`
Create another row when at the end cell of a table.	`EnterNote:Press enter again to finish creating the table.`
Insert a row below the current row.	`Ctrl`+`Enter when in a table cell`
Delete the current empty row in a table.	`Delete`+`Then Delete again`+`When the curs`+ `is at the beginning of the row`
Create a row above the current one in a table.	`Enter when the curs`+ `is at the beginning of any row`+`Except f`+ `the first row`
Create a column to the left of the current column in a table.	`Ctrl`+`Alt`+`E`

Format notes

Frequently used shortcuts

Insert items on a page

Protect notes

Search through notes

Select text and objects

Specify language settings

Tag notes

Use outlines

Work with notebooks and sections

Work with pages

Work with tables

Format notes

Frequently used shortcuts

Insert items on a page

Protect notes

Search through notes

Select text and objects

Specify language settings

Tag notes

Use outlines

Work with notebooks and sections

Work with pages

Work with tables

OneNote Hotkeys

Frequently Asked Questions

Notion

Anki

Evernote

Mindnode

Typora

Xmind

Format notes27

Frequently used shortcuts26

Insert items on a page11

Protect notes1

Search through notes9

Select text and objects15

Share notes12

Specify language settings4

Tag notes10

Use outlines16

Work with notebooks and sections18

Work with pages36

Work with tables10

Format notes27

Frequently used shortcuts26

Insert items on a page11

Protect notes1

Search through notes9

Select text and objects15

Share notes12

Specify language settings4

Tag notes10

Use outlines16

Work with notebooks and sections18

Work with pages36

Work with tables10

OneNote Hotkeys

Frequently Asked Questions

What does this shortcut page cover for OneNote?

Which sections are worth learning first?

Are OneNote shortcuts different on Mac and Windows?

With 247 shortcuts listed, do I need to learn them all?

Related Apps

Notion

Anki

Evernote

Mindnode

Typora

Xmind

Format notes

Frequently used shortcuts

Insert items on a page

Protect notes

Search through notes

Select text and objects

Share notes

Specify language settings

Tag notes

Use outlines

Work with notebooks and sections

Work with pages

Work with tables

Format notes

Frequently used shortcuts

Insert items on a page

Protect notes

Search through notes

Select text and objects

Share notes

Specify language settings

Tag notes

Use outlines

Work with notebooks and sections

Work with pages

Work with tables