What is this page, and what does it cover?

This page documents 534 Outlook keyboard shortcuts for macOS and Windows, spread across 23 sections. It covers mail, calendar, tasks, contacts, notes, and more.

Which sections should I look at first for daily use?

Frequently used shortcuts and mail keyboard shortcuts are the most practical starting points. If you rely on Outlook's calendar, use the calendar is worth adding to that short list.

Are Outlook shortcuts different on Mac versus Windows?

Often, yes. The two platforms use different modifier keys, and certain sections or shortcuts appear only on one OS. The page distinguishes between them, so check the correct column for your system.

Do I really need to go through all 534 shortcuts?

No. Pick a handful from the areas you use most and ignore the rest for now. Coming back to specific sections when you need them is more practical than trying to learn everything at once.

Does this page cover more than just email?

Yes. Beyond mail, there are dedicated sections for the calendar, tasks, people and contacts, notes, color categories, flags, and macros. Outlook handles several distinct work areas, and the shortcut page reflects that.

Outlook Hotkeys and Keyboard Shortcuts

calendar keyboard shortcuts

Action	Hotkey
go to the same day of the week in the previous page.	`Page up`
go to the previous appointment.	`Ctrl`+`Comma (`+`)` `ctrl`+`Shift`+`Comma (`+`)`
snooze the reminder.	`Alt`+`S`
show one day in the calendar.	`Alt`+`1`
show the next seven days.	`Alt`+`H`+`X`
go up one page view in the selected day.	`Page up`
go to the same day in the previous week.	`Alt`+`↑`
go to the same day in the previous week.	`Alt`+`↑`
extend or reduce the selected time.	`Shift`+`Up` `shift`+`↓`
go to the previous month.	`Alt`+`Page up`
show nine days in the calendar.	`Alt`+`9`
go to the same day in the next week.	`Alt`+`↓`
open the calendar scheduling assistant from the meeting window.	`Alt`+`X`
go to a date.	`Ctrl`+`G` `alt`+`H`+`L`
go to the next week.	`Alt`+`↓`
create a meeting request.	`Ctrl`+`Shift`+`Q` `alt`+`H`+`M`+`R`
go to the next day.	`Ctrl`+`→`
show five days in the calendar.	`Alt`+`5`
go to the same day in the next week.	`Alt`+`↓`
select the block of time at the bottom of the screen.	`Page down`
switch to thefull weekview.	`Alt`+`Minus sign (-)` `ctrl`+`Alt`+`3`
create an appointment (in any outlook view).	`Ctrl`+`Shift`+`A`
create an appointment (when in thecalendarview).	`Ctrl`+`N`
open the address book.	`Alt`+`H`+`A`+`B`
assign a sound to a reminder.	`Alt`+`F`+`T`+`A`+`Then alt`+`P. press the tab key until you reach thebrowsebutton`+`And press enter. in thereminder sound filedialog box`+`Type` `select the name of the sound file you want.`
select the next block of time.	`↓`
open an appointment when the reminder appears.	`Alt`+`O`
view 10 days.	`Alt`+`0 (zero)`
switch to themonthview.	`Alt`+`Equal sign ( = )`
create a new calendar group or add a department calendar.	`Alt`+`H`+`C`+`G`
select thereply alloption.	`Ctrl`+`Shift`+`R`
reply to a meeting request with a message.	`Ctrl`+`R`
show three days in the calendar.	`Alt`+`3`
show seven days in the calendar.	`Alt`+`7`
email a selected calendar to a contact.	`Alt`+`H`+`E`
go to the start of the week.	`Alt`+`Home`
view and edit the sharing permissions for a folder.	`Alt`+`H`+`F`+`P`
view from one through nine days.	`Alt`+`Key f` `number of days`
open the reminder window.	`Alt`+`V`+`M`
switch tomonthview.	`Alt`+`Equal` `ctrl`+`Alt`+`4`
show two days in the calendar.	`Alt`+`2`
go to the next appointment.	`Ctrl`+`Period (.)` `ctrl`+`Shift`+`Period (.)`
share a calendar with others.	`Alt`+`H`+`S`+`C`
go to the next month.	`Alt`+`Page down`
select the time that begins your work day.	`Home`
open thenew itemsmenu to select which item you like to create.	`Alt`+`H`+`I`
go to the first day of the week.	`Home`
go to the first day of the current week.	`Alt`+`Home`
if information for the currently selected item is abbreviated or not read in full, activate the microsoft active accessibility (msaa) information. msaa provides more details to jaws so that the information can be read in full.	`Alt`+`Ctrl`+`Shift`+`M`
jump to search.	`Ctrl`+`E`
show six days in the calendar.	`Alt`+`6`
select the block of time at the top of the screen.	`Page up`
go to the same day of the week in the next page.	`Page down`
switch to theweekview.	`Alt`+`Minus sign (-)`
go to the end of work hours for the selected day.	`End`
show today in the calendar.	`Alt`+`H`+`O`+`D`
go to the previous week.	`Alt`+`↑`
open theoutlook optionsdialog box for calendars.	`Alt`+`H`+`C`+`O`
go to the same day in the previous week.	`Alt`+`↑`
go to the next day.	`→`
go to the previous day.	`←`
go to the start of work hours for the selected day.	`Home`
go down one page view in the selected day.	`Page down`
show eight days in the calendar.	`Alt`+`8`
move between thecalendarview,taskpad, andfolderlist.	`Ctrl`+`Tab` `f6`
switch to thework weekview.	`Ctrl`+`Alt`+`2`
search for contacts.	`Alt`+`H`+`F`+`C`
add shared calendars from your contacts, or create a new calendar.	`Alt`+`H`+`O`+`C`
show four days in the calendar.	`Alt`+`4`
forward an appointment or meeting.	`Alt`+`H`+`F`+`W` `ctrl`+`F`
go to the same day in the next week.	`Alt`+`↓`
go to the end of the week.	`Alt`+`End`
select the previous block of time.	`↑`
dismiss the reminder.	`Alt`+`D`
go to the previous day.	`Ctrl`+`←`
show the selected schedule in a horizontal layout if you want to compare calendars to schedule meetings.	`Alt`+`H`+`S`+`V` `ctrl`+`Alt`+`5`
change the duration of the selected block of time.	`Shift`+`←`+`Shift`+`→`+`Shift`+`↑`+`Shift`+`↓`+`Shift`+`Homeshift`+`End`
publish a calendar online.	`Alt`+`H`+`P`+`O`
set up recurrence for an open appointment or meeting.	`Ctrl`+`G`
go to the last day of the current week.	`Alt`+`End`
show the daily view.	`Alt`+`H`+`R` `ctrl`+`Alt`+`1`
select the time that ends your work day.	`End`
show ten days in the calendar.	`Alt`+`0`
select the previous appointment.	`Shift`+`Tab`

create an item or file

Action	Hotkey
post a reply in the selected folder.	`Ctrl`+`T`
create a message.	`Ctrl`+`Shift`+`M`
create a fax.	`Ctrl`+`Shift`+`X`
create a microsoft office document.	`Ctrl`+`Shift`+`H`
create asearchfolder.	`Ctrl`+`Shift`+`P`
create a task.	`Ctrl`+`Shift`+`K`
post to the selected folder.	`Ctrl`+`Shift`+`S`
create a note.	`Ctrl`+`Shift`+`N`
create a meeting request.	`Ctrl`+`Shift`+`Q`
create a folder.	`Ctrl`+`Shift`+`E`
create a contact group.	`Ctrl`+`Shift`+`L`
create an appointment.	`Ctrl`+`Shift`+`A`
create a contact.	`Ctrl`+`Shift`+`C`

format text

Action	Hotkey
create a hanging indent.	`Ctrl`+`T`
remove paragraph formatting.	`Ctrl`+`Q`
reduce a hanging indent.	`Ctrl`+`Shift`+`T`
add a bulleted list.	`Ctrl`+`Shift`+`L`
clear the formatting.	`Ctrl`+`Shift`+`Z` `ctrl`+`Spacebar`
apply styles.	`Ctrl`+`Shift`+`S`
display theformat texttab on the ribbon.	`Alt`+`O`
delete the next word.	`Ctrl`+`Shift`+`H`
apply bold formatting.	`Ctrl`+`B`
switch the case of the first letter in a selected word or line.	`Shift`+`F3`
toggle the case of the selected text between small caps and all caps.	`Ctrl`+`Shift`+`K`
cut a selection.	`Ctrl`+`X` `shift`+`Delete`
decrease the font size.	`Ctrl`+`Left bracket ([)` `ctrl`+`Shift`+`Less-than sign (<)`
left-align a paragraph.	`Ctrl`+`L`
underline text.	`Ctrl`+`U`
copy a selection.	`Ctrl`+`C` `ctrl`+`Insertnote:ctrl`+`Insert is not available in thereadingpane.`
increase indent.	`Ctrl`+`T`
insert a hyperlink.	`Ctrl`+`K`
center text.	`Ctrl`+`E`
increase the font size.	`Ctrl`+`Right bracket (])` `ctrl`+`Shift`+`Greater-than sign (>)`
paste the copied or cut selection.	`Ctrl`+`V` `shift`+`Insert`
justify text (stretch a paragraph to fit between the margins}.	`Ctrl`+`Shift`+`J`
right-align a paragraph.	`Ctrl`+`R`
decrease indent.	`Ctrl`+`Shift`+`T`
display thefontdialog box.	`Ctrl`+`Shift`+`P`
apply italic formatting.	`Ctrl`+`I`

frequently used shortcuts

Action	Hotkey
delete an item (when a message, task, or meeting is selected).	`Delete`
copy an item.	`Ctrl`+`C` `ctrl`+`Insertnote:ctrl`+`Insert is not available in thereadingpane.`
create a new message.	`Ctrl`+`Shift`+`M`
new task	`Ctrl`+`Shift`+`K`
search for an item.	`Ctrl`+`E` `f3`
go to thehometab.	`Alt`+`H`
insert a file.	`Alt`+`N`+`A`+`F`
go to calendar.	`Ctrl`+`2`
close a window or a menu.	`Esc`
forward a message.	`Alt`+`H`+`F`+`W`
reply to a message.	`Alt`+`H`+`R`+`P`
create an appointment.	`Ctrl`+`Shift`+`A`
select thereply alloption.	`Alt`+`H`+`R`+`A`
move an item to a folder.	`Alt`+`H`+`M`+`V`+`And select a folder from the list`
go to thesend/receivetab.	`Alt`+`J`+`S`
send a message.	`Alt`+`S`
open thesave asdialog box on theattachmenttab.	`Alt`+`J`+`A`+`2`+ `a`+`V`
check for new messages.	`Ctrl`+`M` `f9`

mail keyboard shortcuts

Action	Hotkey
reply to a message.	`Alt`+`H`+`R`+`P`
check for new messages.	`Ctrl`+`M` `f9`
display a blocked content menu.	`Ctrl`+`Shift`+`W`
forward a message.	`Ctrl`+`F`
in an email message, select theinfobarand, if available, show the options menu.theinfobarappears in messages that contain additional information, for example, about conflicting meetings and actions are needed. if available, theinfobarappears in the message below the subject and sender.	`Ctrl`+`Shift`+`W`
mark an item to download.	`Alt`+`J`+`S`+`M`+`T`
open a received message	`Ctrl`+`O`
open theaddress book.	`Ctrl`+`Shift`+`B`
go to the item at the bottom of the screen.	`Page down`
check themark for downloadstatus.	`Alt`+`J`+`S`+`M`+`T`
set the junk mail options.	`Alt`+`H`+`J`+`O`
mark a message as read.	`Ctrl`+`Q`
start a send/receive action for all definedsend/receivegroups withinclude this group in send/receive(f9) selected. this can include headers, full items, specified folders, items less than a specific size, or any combination that you define.	`Alt`+`J`+`S`+`G`
display theflag for follow updialog box.	`Ctrl`+`Shift`+`G`
show email properties.	`Alt`+`Enter`
ignore a message.	`Alt`+`H`+`X`
move to the next or previous link.	`Tab key` `shift`+`Tab`
open thesave asdialog box.	`F12`
mark a message as not junk.	`Ctrl`+`Alt`+`J`
go to the next or previous item without extending the selection.	`Ctrl`+`Up` `ctrl`+`↓`
switch to inbox.	`Ctrl`+`Shift`+`I`
select thereply alloption.	`Alt`+`H`+`R`+`A`
send a message.	`Ctrl`+`Enter`
delete a selected folder in the list (default folders, such asinbox,outbox,drafts, andsentcannot be deleted).	`Shift`+`F10`+`D`
select or cancel selection of the active item.	`Ctrl`+`Spacebar`
reply with a meeting request.	`Ctrl`+`Alt`+`R`
delete a message.	`Alt`+`H`+`D`
start a send/receive action.	`Alt`+`J`+`S`+`S`
create a message (from any outlook view).	`Ctrl`+`Shift`+`M`
unmark an item to download.	`Alt`+`J`+`S`+`U`+`U`
move down and up in the message list.	`Down and ups`
mark message as junk or not junk.	`Shift`+`F10`+`J`+`Then the up` `down`+`And then enter`
addcustom flagto message.	`Ctrl`+`Shift`+`G`
find or replace text.	`F4`
jump to folder by typing first letter of folder name. for example, to go to thedraftsfolder, typed. if multiple folders start with same letter, repeat the letter until you reach the folder you want.	`The first letter of a folder name`
post to a folder.	`Ctrl`+`Shift`+`S`
unmark all items to download.	`Alt`+`J`+`S`+`U`+`K`
create a message (when inmailview).	`Ctrl`+`N`
move to themessage listfrom thefolderpane.	`Spacebar` `enter`
mark a message as read.	`Ctrl`+`Q`
print a message.	`Ctrl`+`P`
definesend/receivegroups.	`Ctrl`+`Alt`+`S`
find the next item.	`Shift`+`F4`
addfollow uporquick flagto message.	`Shift`+`F10`+`U`+`T (in narratInsert)`
mark a message as unread.	`Ctrl`+`U`
collapse groups of messages (for example, last week).	`←`
select multiple non-adjacent messages.	`Ctrl`+`Up` `down`+`And then`+`To select each message`+`Press spacebar`
select multiple adjacent messages.	`Shift`+`Down` `up`
go to the previous message.	`Alt`+`Up` `ctrl`+`Comma (`+`)` `alt`+`Page up`
forward a message as an attachment.	`Ctrl`+`Alt`+`F`
extend or reduce the selected items by one item.	`Shift`+`Up` `shift`+`↓`
page up through text.	`Shift`+`Spacebar`
close theinfobarmenu.	`Esc`
show the properties for the selected item.	`Alt`+`Enter`
move to previous field.	`Shift`+`Tab`
start a send/receive action for the current folder, retrieving full items (header, item, and any attachments).	`Shift`+`F9`
create a new folder.	`Shift`+`F10`+`N`
download blocked pictures or images.	`Ctrl`+`Shift`+`W`+`P`
delete and ignore a conversation.	`Ctrl`+`Shift`+`D`
set how often outlook checks for new messages.	`Ctrl`+`Alt`+`S`
reply to a message.	`Ctrl`+`R`
rename a selected folder in the list of folders.	`F2`
mark a message as unread.	`Ctrl`+`U`
expand groups of messages (for example, last week).	`→`
save an item.	`Ctrl`+`S`
move to the next field.	`Tab key`
mark an item for download.	`Ctrl`+`Alt`+`M`
select thereply to alloption.	`Ctrl`+`Shift`+`R`
go to the item at the top of the screen.	`Page up`
mark an item to download a copy.	`Alt`+`J`+`S`+`M`+`C`
display thesend/receiveprogress.	`Alt`+`J`+`S`+`P (when asend/receiveis in progress)`
display blocked external content (in a message).	`Ctrl`+`Shift`+`I`
collapse a selected group or folder with subfolders.	`←`
applynormalstyle.	`Ctrl`+`Shift`+`N`
post to a folder.	`Ctrl`+`Shift`+`S`
forward a message.	`Alt`+`H`+`F`+`W`
go to the previous message.	`↑`
move message to folder.	`Ctrl`+`Shift`+`V`
open a message.	`Enter`
jump to thereplybutton.	`Alt`+`R`
add aquick flagto an unopened message.	`Insert`
print an item.	`Ctrl`+`P`
page down through text.	`Spacebar`
expand a selected group or folder with subfolders.	`→`
move around within thefolderpane.	`Up and downs`
go to the next message.	`↓`
check names.	`Ctrl`+`K`
switch to outbox.	`Ctrl`+`Shift`+`O`
send a message.	`Alt`+`S`
copy item to a folder.	`Ctrl`+`Shift`+`Y`
open a selected item in thefolderpane.	`Spacebar` `enter`
open themailtipin the composed message.	`Ctrl`+`Alt`+`P`

open the visual basic editor

Action	Hotkey
open thevisual basic editor.	`Alt`+`F11`

people keyboard shortcuts

Action	Hotkey
extend the selection to the next card and cancel the selection of cards before the starting point.	`Shift`+`↓`
in a contact form, under internet, display theemail 3information.	`Alt`+`Shift`+`3`
move to the previous line in a multiline field.	`↑`
extend the selection to the first card on the previous page.	`Shift`+`Page up`
update a list of contact group members.	`F5`
go to and select thefieldsbox.	`Alt`+`F`
close a contact.	`Esc`
select the closest card in the previous column.	`←`
move to the next field and control.	`Tab key`
select the first card in the list.	`Home`
create a contact (from any outlook view).	`Ctrl`+`Shift`+`C`
select the first card on the current page.	`Page up`
move to the end of a line.	`End`
create a message with the selected contact as subject.	`Ctrl`+`F`
select the last card in the list.	`End`
select or cancel the selection of the active card.	`Ctrl`+`Spacebar`
select the closest card in the next column.	`→`
send a fax to the selected contact.	`Ctrl`+`Shift`+`X`
select theimage alignmenu.	`Alt`+`G`
open thecheck addressdialog box.	`Alt`+`D`
close the active card.	`Enter` `escape`
select the next card.	`↓`
select all contacts.	`Ctrl`+`A`
select the first card on the next page.	`Page down`
go to a different folder.	`Ctrl`+`Y`
select a specific card in the list.	`Type one` `mE letters of the name that the card is filed undertype the name of the field you are sTing by`
open theadd card picturedialog.	`Alt`+`C`
add a line in a multiline field.	`Enter`
extend the selection to the previous card, regardless of the starting point.	`Ctrl`+`Shift`+`↑`
extend the selection to the last card in the list.	`Shift`+`End`
in an open contact, open the next contact listed.	`Ctrl`+`Shift`+`Period (.)`
move to the end of a multiline field.	`Page down`
in a contact form, under internet, display theemail 1information.	`Alt`+`Shift`+`1`
select thelayoutmenu.	`Alt`+`L`
find a contact.	`F3` `ctrl`+`E`
move to the previous field and control.	`Shift`+`Tab`
in a contact form, under internet, display theemail 2information.	`Alt`+`Shift`+`2`
extend the selection to the next card, regardless of the starting point.	`Ctrl`+`Shift`+`↓`
move to the next line in a multiline field.	`↓`
select text in thelabelbox when the field with a label assigned is selected.	`Alt`+`B`
extend the selection to the last card on the last page.	`Shift`+`Page down`
enter a name in thesearch address books.	`F11`
select the previous card.	`↑`
extend the selection to the first card in the list.	`Shift`+`Home`
move to the beginning of a line.	`Home`
useadvanced find.	`Ctrl`+`Shift`+`F`
find a contact infavorites.	`F11`
extend the selection to the previous card and cancel the selection of cards after the starting point.	`Shift`+`↑`
intableorlistview of contacts, go to the first contact that starts with a specific letter.	`Shift`+`Followed by a letter`
create a contact group.	`Ctrl`+`Shift`+`L`
move to the previous character in a field.	`←`
create a contact (when incontacts).	`Ctrl`+`N`
open theaddmenu list.	`Alt`+`A`
open a contact form for the selected contact.	`Ctrl`+`O`
select the color palette for the background.	`Alt`+`K`+`Enter`
place cursor at beginning of theedittext field.	`Alt`+`E`
move to the beginning of a multiline field.	`Page up`
move to the next character in a field.	`→`
dial a new call to a contact.	`Ctrl`+`Shift`+`D`
open theaddress book.	`Ctrl`+`Shift`+`B`
remove a selected field from thefieldsbox.	`Alt`+`R`
open theprintdialog box.	`Ctrl`+`P`

play macros

Action	Hotkey
play a macro.	`Alt`+`F8`

print items

Action	Hotkey
select a printer on theprintpage.	`Alt`+`F`+`P`+`I`
open thepage setupdialog box onprintpage.	`Alt`+`S` `alt`+`U`
open theprint optionsdialog box.	`Alt`+`F`+`P`+`R`
print an item from an open window.	`Alt`+`F`+`P`+`P`
open theprintpage in thefilemenu.	`Alt`+`F`+`P`

Action	Hotkey
go back to previous view.	`Alt`+`B` `alt`+`←`
open thehometab.	`Alt`+`H`
switch to thefolderlist in thefolderpane.	`Ctrl`+`6`
collapse or expand a group in the email message list.	`Left` `right`+`Respectively`
openjournal.	`Ctrl`+`8`
in thereadingpane, page down through the text.	`Spacebar`
go forward to next view in the main outlook window.	`Alt`+`→`
go to thesearchbox.	`F3` `ctrl`+`E`
move between the outlook window, the smaller panes in thefolderpane, thereadingpane, and the sections in theto-dobar.	`Tab key` `f6`
in thereadingpane, page up through the text.	`Shift`+`Spacebar`
open theaddress book.	`Ctrl`+`Shift`+`B`
go forward to next view.	`Alt`+`→`
select theinfobarand, if available, show the menu of commands.	`Ctrl`+`Shift`+`W`
in thereadingpane, go to the previous message.	`Alt`+`Up` `ctrl`+`Comma (`+`)` `alt`+`Page up`
move between the ribbon and the calendar.	`F6`
move around within thefolderpane.	`Arrow keys`
switch to thetasksview.	`Ctrl`+`4`
go back to previous view in the main outlook window.	`Alt`+`B` `alt`+`←`
move between thefolderpane, the main outlook window, thereadingpane, and theto-dobar.	`Ctrl`+`Shift`+`Tab key` `shift`+`Tab key`
open theviewtab.	`Alt`+`V`
show the access keys in the ribbon.	`Alt` `f6`
switch to next open message.	`Ctrl`+`Period (.)`
open split buttons.	`Alt`+`↓`
switch toshortcuts.	`Ctrl`+`7`
switch to thenotes.	`Ctrl`+`5`
move between thenavigationpane and the calendar.	`Ctrl`+`Tab`
open thesend/receivetab.	`Alt`+`J`+`S`
go to a different folder.	`Ctrl`+`Y`
move around message header lines in thefolderpane or an open message.	`Ctrl`+`Tab`
open thesearchtab.	`Ctrl`+`E`
show the tooltip for the ribbon element currently in focus.	`Ctrl`+`Shift`+`F10`
open thefoldertab.	`Alt`+`O`
show theto-dobar (peek).	`Alt`+`V`+`B`+`And then c f` `calendar`+`P f` `people`+`T f` `tasks` `o f` `off`
go to thetell mesearch field.	`Alt`+`Q`
switch to thecalendarview.	`Ctrl`+`2`
open thefilemenu.	`Alt`+`F`
switch to thecontactsview.	`Ctrl`+`3`
switch to themailview.	`Ctrl`+`1`
switch to previous open message.	`Ctrl`+`Comma (`+`)`

tasks keyboard shortcuts

Action	Hotkey
delete selected item.	`Ctrl`+`D`
select the first group on the timeline.	`Home`
select the last item on the timeline (if items are not grouped) or the last item in the group.	`End`
expand the group.	`Enter` `right`
select the next item.	`→`
select multiple non-adjacent items.	`Ctrl`+`←`+`Spacebar` `ctrl`+`→`+`Spacebar`
select the previous item.	`←`
create a task request.	`Ctrl`+`Shift`+`Alt`+`U`
decline a task request.	`Ctrl`+`D`
select multiple adjacent items.	`Shift`+`Left` `right`
accept a task request.	`Ctrl`+`C`
display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.	`Ctrl`+`Home`
select the first item on the timeline (if items are not grouped) or the first item in the group.	`Home`
move forward in increments of time that are the same as those shown on the time scale.	`→`
select all items.	`Ctrl`+`A`
open the selected items.	`Enter`
forward a task as an attachment.	`Ctrl`+`F`
find a task or other item.	`Ctrl`+`E`
switch between thefolderpane,taskslist, andto-dobar.	`F6`
create a task when intasksview.	`Ctrl`+`N`
select the previous group.	`↑`
flag an item or mark complete.	`Insert`
collapse the group.	`Enter` `left`
create a task from any outlook view.	`Ctrl`+`Shift`+`K`
open the selected item.	`Ctrl`+`O`
select the next group.	`↓`
open thego to folderdialog box.	`Ctrl`+`Y`
select the last group on the timeline.	`End`
print the selected item.	`Ctrl`+`P`
switch between active view, theto-dobar,search, and back to active view.	`Tab key and shift`+`Tab`
display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.	`Ctrl`+`End`
move backwards in increments of time that are the same as those shown on the time scale.	`←`
undo the last action.	`Ctrl`+`Z`
select the first item on screen in an expanded group or the first item off screen to the right.	`→`

use color categories

Action	Hotkey
delete the selected category from the list in thecolor categoriesdialog.	`Alt`+`D`

use flags

Action	Hotkey
open theflag for follow updialog box to assign a flag.	`Ctrl`+`Shift`+`G`

use search

Action	Hotkey
expand the search to includeall mail items,all calendar items, orall contact items, depending on the module you are in.	`Ctrl`+`Alt`+`A`
expand search to include subfolders.	`Ctrl`+`Alt`+`Z`
useadvanced find.	`Ctrl`+`Shift`+`F`
find and replace text, symbols, or some formatting commands when in thereadingpane or in an open item.	`Ctrl`+`H`
expand search to include items from the current folder.	`Ctrl`+`Alt`+`K`
create asearchfolder.	`Ctrl`+`Shift`+`P`
clear the search results.	`Esc`
go to thesearchfield to find a message or another item.	`Ctrl`+`E` `f3`
search for text within an open item.	`F4`

work with item groups

Action	Hotkey
select the last group.	`End`
select the first item on screen in an expanded group or the first item off screen to the right.	`→`
select the next group.	`↓`
select the first group.	`Home`
collapse a single selected group.	`←`
expand a single selected group.	`→`
select the previous group.	`↑`

calendar keyboard shortcuts

create an item or file

format text

frequently used shortcuts

mail keyboard shortcuts

open the visual basic editor

people keyboard shortcuts

play macros

print items

shortcuts for basic navigation

tasks keyboard shortcuts

use color categories

use flags

use search

work with item groups

calendar keyboard shortcuts

create an item or file

format text

frequently used shortcuts

mail keyboard shortcuts

open the visual basic editor

people keyboard shortcuts

play macros

print items

shortcuts for basic navigation

tasks keyboard shortcuts

use color categories

use flags

use search

work with item groups

Outlook Hotkeys

Frequently Asked Questions

Superhuman Mail

Telegram

Teams

Gmail

Slack

Zoom

calendar keyboard shortcuts84

create an item or file13

format text26

frequently used shortcuts18

mail keyboard shortcuts92

open the visual basic editor1

people keyboard shortcuts62

play macros1

print items5

shortcuts for basic navigation39

tasks keyboard shortcuts34

use color categories1

use flags1

use search9

work with item groups7

calendar keyboard shortcuts84

create an item or file13

format text26

frequently used shortcuts18

mail keyboard shortcuts92

open the visual basic editor1

people keyboard shortcuts62

play macros1

print items5

shortcuts for basic navigation39

tasks keyboard shortcuts34

use color categories1

use flags1

use search9

work with item groups7

Outlook Hotkeys

Frequently Asked Questions

What is this page, and what does it cover?

Which sections should I look at first for daily use?

Are Outlook shortcuts different on Mac versus Windows?

Do I really need to go through all 534 shortcuts?

Does this page cover more than just email?

Related Apps

Superhuman Mail

Telegram

Teams

Gmail

Slack

Zoom

calendar keyboard shortcuts

create an item or file

format text

frequently used shortcuts

mail keyboard shortcuts

open the visual basic editor

people keyboard shortcuts

play macros

print items

shortcuts for basic navigation

tasks keyboard shortcuts

use color categories

use flags

use search

work with item groups

calendar keyboard shortcuts

create an item or file

format text

frequently used shortcuts

mail keyboard shortcuts

open the visual basic editor

people keyboard shortcuts

play macros

print items

shortcuts for basic navigation

tasks keyboard shortcuts

use color categories

use flags

use search

work with item groups